When it comes to transferring your staff to Nowsta, we will do most of the heavy lifting. All you need to do is download the spreadsheet at this link, fill in your staff’s information, and return the spreadsheet by emailing it to your account manager or support@nowsta.com

Please do not edit any headers in this spreadsheet or add any additional columns. You may need to copy and paste your data from an existing spreadsheet into this one.

We can typically load the staff to your account within one-three business days.

Information to include

For each staff member, we require the following information:

  • First name

  • Last name

  • Email address

  • Cell Phone Number

We also highly recommend you provide the following information:

  • Positions (e.g., server, bartender, etc.)

  • Pay rates

  • Tags*

  • Payroll ID Number (necessary for payroll integration)

*Tags allow you to differentiate workers by non-position characteristics. For example, you might tag each worker by their skill level (Tier-1, Tier-2, Tier-3) or by other characteristics (e.g., Friendly, Heavy Lifter, Commercial Driver's License, etc.).

The following information is optional:

  • Start Date

  • Address

  • Birthday

Best Practices

Each employee must have a unique email address and phone number. Providing a spreadsheet that includes duplicate emails or phone numbers will delay the uploading of your staff list. We also highly recommend that workers use a personal email address versus a work email address.

What if my staff information is already in another platform?

No worries! We can help you export staff information from your existing platform. We've listed some of the most common platforms below. Don't see yours listed? Simply contact us at support@nowsta.com and we can advise you on how to export your staff list.


Please create a log-in for your current Staffmate account and send the details to support@nowsta.com . We can typically pull all of your staff information within two business days.


Please review this article to view how to export a list of your staff information.


Please open QuickBooks and click File> Utilities > Export > Timer Lists to export a Timer List file, containing your staff list. Send the saved timer list file to support@nowsta.com.

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