Nowsta offers four methods to track staff hours:

  1. Event Manager Check-In
  2. GPS Self Check-In
  3. Tablet Timeclock
  4. Paper Timesheet (PDF)

Each method has it's own strengths and weaknesses. Keep reading to learn more as well as for instructions about how to set them up.

1. Event Manager Check-In

What’s this? This method of time tracking allows you to assign one or more event managers to an event. These event managers can clock-in and clock-out the other staff at the event. They can also rate each staff member’s performance on the event on a scale of 1-5 stars.

How does it work? In the positions page of your Nowsta account, select which positions should have Timecard Supervisor Access. Whenever an employee works a position with Timecard Supervisor Access, he or she will be able to clock-in and clock-out staff when they arrive and leave.

Why would I use it? This method is useful if you’d like your event manager to be in control of the clock-in process, or if some of your staff don’t have smartphones and consequently can’t use the GPS Self Check-In functionality. Having your manager rate staff performance is also useful if you’d like more insight into which staff are performing well and which staff are performing poorly.

For complete instructions on how to set up Event Manager Check-In, go here.

2. GPS Self Check-In

What’s this? This method of time-tracking allows staff to check-in to or check-out of an event shift on their own mobile devices. The Nowsta Workers app will record their GPS location to ensure they are at the event site.

How does it work? When staff arrive at an event, they can open the Nowsta Workers app, select the event and hit check-in. The Nowsta Workers app will record their GPS location. Depending on your preferences, staff can be prevented from clocking-in unless they are within a specified distance of the event site.

Why would I use it? GPS Self Check-In is useful for when you want staff to be responsible for checking-in and checking out of events because you don’t want to distract your event manager. Because Nowsta captures the GPS location, you can be sure that staff are actually checking in from the event, as opposed to checking in from their couch.

For complete instructions on how to set up GPS Check-In, go here.

3. Tablet Timeclock via the Nowsta Timeclock App

What’s this? This method of time tracking allows you to set up a tablet timeclock in your facility (e.g., your kitchen, warehouse, or an exclusive venue). Staff can clock-in at the tablet without the supervision of a manager.

How does it work? When a staff member is ready to clock-in, she can approach the tablet and enter her phone number. As the staff member logs-in, the app will take a photo of the employee for verification purposes. The employee has the option of clocking in to a scheduled shift or clocking into an unscheduled shift.

Why would I use it? The tablet timeclock is useful if you have staff who meet at your facility on a daily basis. For these staff, there is no requirement that a manager be present to check-in; they can do so themselves provided you have set up the tablet.

Provided your tablet has a data plan, you can also bring it to events and have staff check-in on the tablet there.

For complete instructions on how to set up a Tablet Timeclock, go here.

4. Paper Timesheet (PDF)

What’s this? Nowsta can generate a formatted PDF timesheet for you to print and bring to an event.

How does it work? Pretty much exactly as you’d expect: you select the event you want from the calendar, then hit the button that says PDF timesheet. You can then print the timesheet and bring it to the event.

Why would I use it? The PDF timesheet is useful as a back-up to our other time & attendance options in case your mobile device runs out of battery or there is no cell service.

For complete instructions on how to generate a Paper Timesheet, go here.

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