The Nowsta tablet timeclock allows staff to check-in into scheduled and unscheduled shifts using a iPad or Android tablet.

The Tablet timeclock is useful if you’d like to keep track your event and hourly staff time entries. When staff clock-in and clock-out, the app automatically records a picture of them to ensure no buddy-punching or time theft occurs.

You can use the tablet timeclock in your office, kitchen, and warehouses to track your hourly staff’s time. You can also set up a tablet timeclock at your venues for your event staff.

To set up a Tablet timeclock, follow the instructions below:

Setting up the Tablet Timeclock

The Tablet Timeclock is available as a Standalone app in the Nowsta mobile app available in the App Store and Google Play Store.

In the Apple or Android store, type “Nowsta” into the search bar to find the “Nowsta Timeclock" app. Click on the download button to store the app on your phone.

The app is free, but you will need to have an active Apple ID account (click here to set up an account) or Google Play Store account (click here to set up an account) to download the app.

Roles

Once you’ve downloaded the app, you’ll have to assign Tablet Timeclock Manager access to specific members of your team.

To do so, navigate to the Role Manager page and select Set Role to assign the Tablet Timeclock Manager role to a specific worker. For reference, Owners, Coordinators, and Coordinator (Hide Rates) Roles already have the Tablet Timeclock Manager assigned to them.

Congrats! Now, your managers have the ability to turn on the Timeclock when they open the Nowsta Timeclock app. See the image below to learn how to assign access.

Switching to Timeclock Mode

Your authorized managers and select employees now have access to the Timeclock.

When they open the Nowsta Timeclock App in the Tablet, the app will display the login screen, where they’ll enter their login and password information.

Note: If your manager or employee has not activated their account, they may do so by clicking on the Activate Your Account button at the bottom of the login page.

Locking the App on Timeclock Mode

Once the Tablet timeclock app is opened, you’ll want to set your tablet device up to Always Stay On and remain Locked. Locking the app will prevent employees from tampering with your tablet and closing the Nowsta timeclock.

Apple Tablet Devices

On Apple Devices, a few steps are required to make sure the Nowsta app stays locked and that your tablet does not go into sleep mode, thereby preventing your staff from using the Timeclock.

(1) Activate Guided Access

Navigate to Settings > General > Accessibility, scroll down to Learning, and then flick the Guided Access toggle to the on position.

(2) Keep the screen on

By default, Guided Access means screen will enter sleep mode after 20 minutes of inactivity. 

You can keep the screen on permanently by heading back into the Guided Access section of the Settings menu and turning Mirror Display Auto-Lock on. 

Note: Your iPad's operating system must be on version 12.1.2 or higher in order for to enable this feature. To upgrade to the most recent version of iOS, plug your device into power and connect to the Internet with Wi-Fi. Tap Settings > General > Software Update. Tap Download and Install.

Now back out to the main Settings menu and enter Display & Brightness > Auto-Lock, then adjust the setting to Never.

(3) Start the Guided Access Session

To turn Guided Access on, head to the Nowsta Timeclock app, then triple click the Home button. Now triple-press the Home button if your device has one.

Hit Start in the top right corner, then input a passcode to lock the app in place as the only usable function.

Triple-click the button again and input the same passcode to stop your Guided Access session.

Android Tablet Devices

Follow the instructions listed here to keep your Android tablet locked and permanently on.

Instructions for Employees

Please share the instructions here with your employees to give them step-by-step instructions on how to use the Tablet timeclock and punch into shifts.

Did this answer your question?