Streamlining scheduling and time & attendance is one part of increasing efficiency. The other part is minimizing the error and maximizing the efficiency of time reconciliation. 

With our newest additions to Payroll reports, we’re happy to say you now can keep track of your hourly- and event-based employees’ time and overtime in one system. This is the first time this has been accomplished in the events industry.

You have complete control over how you track your employees times, so you can set what the payroll start day is, what the payroll start time is, and choose if you’d like to account for double overtime (the default is weekly).

As a coordinator, you require different types of labor and wage reporting at different times of the month, so we made four types for you:

Employee totals

This report provides a broad overview of your employee’s regular hours, overtime hours, and earnings. This is useful for calculating your labor and wages across the entire company (view image).

Employee totals by position

This report provides a sharper view into your employee’s hours and earnings because it is grouped by the positions they worked in a pay period. It is useful for reviewing the amount of hours an employee worked per position and inputting those hours per position into payroll (view image).

Employee totals by shift

This report is a finer line-by-line view of your employee’s hours and earnings per shift. It is useful for reviewing if the employee worked the correct shift with the correct position and also doubles as a record history for audits (view image). 

Pay Code totals

This report is an overview of your employee labor and wages by Pay Code. Each position has a department code in your payroll software, which we call a Pay Code. We group your employee’s hours and earnings by Pay Code to give you a departmental overview of your operations (view image). 

How does it work?

The times displayed in the payroll reports mentioned have to be Approved in the Time & Attendance editor first. The next steps are:

  1. In the Company Details page, set your Overtime Rules by selecting the First Date of the Week, the Week Start Hour, and the Daily Overtime setting. 
  2. If you have daily or double daily overtime, enter your Daily Overtime Threshold and Double Daily Overtime Threshold.
  3. For example, if you have double daily overtime in your state and your pay period starts on Monday at 12am midnight, your First Date of the Week would be Monday, the Week Start Hour would be 12am, the Daily Overtime setting would be Calculate daily & double-daily overtime. 
  4. If daily overtime accrues after 8 hours of work, your Daily Overtime Threshold would be 8. If double-daily overtime accrues after 12 hours of work in the same day, your Double Daily Overtime Threshold would be 12. 
  5. For each working day, you’ll review and approve times for event or kitchen shifts in the Time & Attendance editor
  6. At the end of the day or week, you’ll print out the Employee totals by shift report to ensure each employee’s totals add up. 
  7. Then, you’ll use the Employee totals by position report or a Payroll Export report at the end of the pay period to transfer your times into payroll and pay your employees.
  8. Following the processing of payroll, you can submit the Pay Code totals report to your accountant/director of finance/owner to keep track of labor costing and forecasting. 

As always, please let us know what you think and reach out if you have any questions. Check out the product roadmap board to see what's next!

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